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Town of Wilkesboro
Welcome to the town of Wilkesboro, where the mountains begin!
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      • Board Responsibilities
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      • Board Responsibilities
      • Board Members
      • Meeting Schedule
      • Agenda & Minutes
      Tourism Dev Authority Board
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      • Board Responsibilities
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      • Dept. Overview
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      • Meeting Schedule
      Parks & Recreation
      • Dept. Overview
      • Community Commons & Pavilion Stage
      • - - Heritage Square Splash Pad
      • Cub Creek Park
      • - - Community Garden
      • - - Hidden Oaks Dog Park
      • - - Mountain Bike Trails
      • - - Creek Restoration
      • Rolling Pines Disc Golf Course
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      • Dept. Overview
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      • Trash/Recycle Listing by Streets
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        • Curbside Recycling Schedule
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      • Non-curbside Recyclable Items
      • Recycling Centers
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      • Seasonal Curbside Leaf Collection
      Utilities
      • Cross Connection Control / Backflow
      • NC Water & Wastewater Rates Dashboard
      • Wastewater / Sewer Plant
      • Water Filtration Plant
    • For Residents
      • Civic Center Rental Information
      • - - Online Reservation Form
      • Cemetery Plots & Information
      • Wilkesboro Utilities
      • - - Report Water/Sewer Problem
      • Other Utility Providers
      • Schedule of Fees FY 22-23
      • Wilkesboro Sanitation
      • - - Recycle/Trash Days by Street
      • - - Recycle Schedule
      • - - Request Rollout Cart Repair
      • - - Schedule Bulky Item Collection
      • - - Schedule Electronics Recycling
      • - - Schedule Yard Waste Collection
      • Report a Problem Form
      • - - Report Missing Street Sign
      • - - Report Pothole / Sidewalk Problem
      • - - Report Street Light Outage
      • Serve on a Committee or Board
      • Transportation
    • For Business
      • Wilkes Co. Economic Development
      • - - Wilkesboro Economic Incentives Guideline
      • - - NC OSBM 2022 Comparisons Listings
      • - - Wilkesboro Livability Magazine
      • - - "We are Wilkes" Annual Guide
      • - - "We are Wilkes" Quarterly
      • - - Transportation
      • How to Launch a Business in NC
      • How to Start a Business in Wilkesboro
      • - - Step 1) Zoning/Planning
      • - - Step 2) Sign Permit
      • - - Step 3) Request Fire Inspections
      • - - Step 4) Water/Sewer Service
      • - - Step 5) Beer/Wine Application
      • - - All Building Inspections - inside Town and County
      • - - All Food Inspections
      • Meeting Space Rental Information
      • - - Online Reservation Form
      • Other Utility Providers for Business
      • Outside Trash Providers for Business
      • Schedule of Fees FY 22-23
      • Town Forms
    • For Visitors
      • Wilkesboro Tourism Development Authority
      • Attraction Maps
      • Ben Long Frescoes
      • Historic Wilkesboro Tour
      • Stone Mountain State Park
      • Talking Trees Trail at Rendezvous Mtn.
      • Whippoorwill Academy & Village
      • Wilkesboro Music & Festivals
      • - - 2022 Concerts in the Commons
      • - - 2022 Movies on Main
      • - - Brushy Mtn. Peach & Heritage Festival
      • - - Carolina in the Fall
      • - - FaithFest
      • - - Merlefest
      • - - Prohibition Hot Rod & Moonshine Festival
      • Wilkesboro Parks & Recreation
      • - - Cub Creek Park Pickleball Courts
      • - - Mountain Bike Trails
      • - - Community Commons & Pavilion Stage
      • - - Heritage Square Splash Pad
      • - - Rolling Pines Disc Golf Course
      • - - Wilkesboro Campground
      • Wilkesboro Sundial
      • W. Kerr Scott Dam and Reservoir
      • - - W. Kerr Scott Tour
      • Wilkes Co. Barn Quilt Trail
      • Wilkes Co. Birding Trails
      • Wilkes Heritage Museum
      • Wilkes Transportation Options
      • Yadkin River Greenway
  • I Want To...
    • Apply...
      • Town Job
      • Committees/Boards Application
      • Police Permits
      Contact...
      • Employee or Dept.
      • Help by Topic
      • Federal or State Government
      Get...
      • Account Balance
      • ACH Authorization Form
      • Attraction Maps
      • Building Inspection
      • Directions to Wilkesboro
      • Directions to Police Department
      • Fire Inspection
      • Holiday Schedule
      • Recycling Information
      • Town Forms
      • Utilities Turned On
      • Utilities Turned Off
      • Water Quality Report - middle of page
      Lookup...
      • Account Balance
      • Meeting Agendas & Minutes
      • Schedule of Fees - FY 22-23
      • Transportation Options
      • Wilkesboro's Mapping / GIS
      • Wilkesboro's Ordinances
      Pay...
      • Civic Center Rental
      • Invoice
      • Parking Ticket
      • Police Report
      • Town Taxes
      • Utility Bill
      Pickup...
      • Civic Center Key
      Report...
      • Report Missing Street Sign
      • Report Nuisance Animal
      • Report Pothole/Sidewalk Issue
      • Report Rollout Cart Problem
      • Report Street/Traffic Light Outage
      • Report Water/Sewer Problem
      • Report Other Issues/Problems
      Request...
      • Request Appointment
      • Request Civic Center Reservation
      • Request Fire Education Event
      • Request Utility Bill thru Email
      Schedule...
      • Bulky Item Collection
      • Electronics Recycling
      • Recycling Collection
      • Trash Collection
      • Yard Waste Collection
      • Schedule-Service Online
  • Town Government
    • Government
      • Local Government in NC
      • How NC Municipalities Work
      • Town's Form of Government
      • What is Powell Bill?
      • Town's Budgets & Audits
      • Town's Schedule of Fees - FY 22-23
      • Town's Financial Dashboard
      • Town's Holiday Schedule
      • Town's Ordinances
      • Town's Organizational Chart
      • Title VI Civic Rights Act
      • 2019 ADA Transition Plan
      • 2020 ADA Transition Plan
      • 2021 ADA Transition Plan
      Wilkesboro's History
      • Population
      • Wilkesboro's History Overview
      • Tory Oak History
      • Wilkesboro's Cemetery Records
      • Wilkes Co. Genealogy
      • Wilkes Genealogical Society, Inc.
      • Wilkes Heritage Museum
      • History Links
      • Fire Chief History
      • Retired Firemen History
      • Police Chief History
      • Town Council & Clerk History
      Town Council
      • Meet Your Governing Board
      • Responsibilities
      • Code of Ethics
      • FAQ
      • Meeting Schedule
      • Agenda & Minutes
      Historic Pres. Commission
      • Board Responsibilities
      • Board Members
      • Meeting Schedule
      • Agenda & Minutes
      • Historic Downtown Grants
      Landscape Planning & Review Board
      • Board Responsibilities
      • Board Members
      • Meeting Schedule
      • Agenda & Minutes
      Parks & Recreation Board
      • Board Responsibilities
      • Board Members
      Planning Board
      • Board Responsibilities
      • Board Members
      • Meeting Schedule
      • Agenda & Minutes
      Tourism Dev Authority Board
      • Board Responsibilities
      • Board Members
      • Meeting Schedule
      Zoning Board of Adjustments
      • Board Responsibilities
      • Board Members
      • Meeting Schedule
      • Agenda & Minutes
  • Departments
    • Administration
      • Dept. Overview
      Finance
      • Dept. Overview
      • Financial Dashboard
      • Accounts Payable
      • Cemetery Collections
      • Civic Center Rental
      • Beer/Wine License
      • Purchasing & Contracts
      • Taxes
      • Utility Billing
      Fire
      • Dept. Overview
      • Burning Permit
      • F.A.Q.
      • Fire Education Event
      • Fire Hydrant Testing
      • Fire Inspections
      • Fire Roster
      • How to Apply to FD
      • Meeting Schedule
      Parks & Recreation
      • Dept. Overview
      • Community Commons & Pavilion Stage
      • - - Heritage Square Splash Pad
      • Cub Creek Park
      • - - Community Garden
      • - - Hidden Oaks Dog Park
      • - - Mountain Bike Trails
      • - - Creek Restoration
      • Rolling Pines Disc Golf Course
      • School Street Park
      • Westwood Park
      • Wilkesboro Campground
      Personnel & Payroll
      • Dept. Overview
      Planning & Community Development
      • Dept. Overview
      • Adopted Plans
      • Forms
      • Maps
      • Wilkesboro GIS
      • Wilkesboro's Ordinances
      Police
      • Dept. Overview
      • Annual Reports
      • Citizen Police Academy
      • Comment/Complaint Section
      • Crime Data & Statistics
      • Directions to Police Station
      • Parking Tickets
      • Police Permits
      • Police Recruitment
      • Police Reports
      • Police Roster
      Public Works
      • Dept. Overview
      • Powell Bill
      • Public Buildings, Grounds & Streets
      • Water & Sewer Construction
      Sanitation
      • Dept. Overview
      • Bulky Item Collection
      • Curbside Trash
        • Trash/Recycle Listing by Streets
      • Trash/Recycle Listing by Streets
      • Curbside Recycling
        • Curbside Recycling Schedule
      • Electronics Recycling-By Appt Only
      • Non-curbside Recyclable Items
      • Recycling Centers
      • Curbside Yard Waste Collection
      • Seasonal Curbside Leaf Collection
      Utilities
      • Cross Connection Control / Backflow
      • NC Water & Wastewater Rates Dashboard
      • Wastewater / Sewer Plant
      • Water Filtration Plant
  • For Residents
    • Civic Center Rental Information
    • - - Online Reservation Form
    • Cemetery Plots & Information
    • Wilkesboro Utilities
    • - - Report Water/Sewer Problem
    • Other Utility Providers
    • Schedule of Fees FY 22-23
    • Wilkesboro Sanitation
    • - - Recycle/Trash Days by Street
    • - - Recycle Schedule
    • - - Request Rollout Cart Repair
    • - - Schedule Bulky Item Collection
    • - - Schedule Electronics Recycling
    • - - Schedule Yard Waste Collection
    • Report a Problem Form
    • - - Report Missing Street Sign
    • - - Report Pothole / Sidewalk Problem
    • - - Report Street Light Outage
    • Serve on a Committee or Board
    • Transportation
  • For Business
    • Wilkes Co. Economic Development
    • - - Wilkesboro Economic Incentives Guideline
    • - - NC OSBM 2022 Comparisons Listings
    • - - Wilkesboro Livability Magazine
    • - - "We are Wilkes" Annual Guide
    • - - "We are Wilkes" Quarterly
    • - - Transportation
    • How to Launch a Business in NC
    • How to Start a Business in Wilkesboro
    • - - Step 1) Zoning/Planning
    • - - Step 2) Sign Permit
    • - - Step 3) Request Fire Inspections
    • - - Step 4) Water/Sewer Service
    • - - Step 5) Beer/Wine Application
    • - - All Building Inspections - inside Town and County
    • - - All Food Inspections
    • Meeting Space Rental Information
    • - - Online Reservation Form
    • Other Utility Providers for Business
    • Outside Trash Providers for Business
    • Schedule of Fees FY 22-23
    • Town Forms
  • For Visitors
    • Wilkesboro Tourism Development Authority
    • Attraction Maps
    • Ben Long Frescoes
    • Historic Wilkesboro Tour
    • Stone Mountain State Park
    • Talking Trees Trail at Rendezvous Mtn.
    • Whippoorwill Academy & Village
    • Wilkesboro Music & Festivals
    • - - 2022 Concerts in the Commons
    • - - 2022 Movies on Main
    • - - Brushy Mtn. Peach & Heritage Festival
    • - - Carolina in the Fall
    • - - FaithFest
    • - - Merlefest
    • - - Prohibition Hot Rod & Moonshine Festival
    • Wilkesboro Parks & Recreation
    • - - Cub Creek Park Pickleball Courts
    • - - Mountain Bike Trails
    • - - Community Commons & Pavilion Stage
    • - - Heritage Square Splash Pad
    • - - Rolling Pines Disc Golf Course
    • - - Wilkesboro Campground
    • Wilkesboro Sundial
    • W. Kerr Scott Dam and Reservoir
    • - - W. Kerr Scott Tour
    • Wilkes Co. Barn Quilt Trail
    • Wilkes Co. Birding Trails
    • Wilkes Heritage Museum
    • Wilkes Transportation Options
    • Yadkin River Greenway

  
Ken Noland photo

Town Manager Ken Noland
email

Offices are located at: 
Wilkesboro Town Hall 
203 W. Main Street  
Wilkesboro, NC 28697 
Tel: 336-838-3951 
Fax: 336-838-7616 

   

Mailing Address:
Town of Wilkesboro
Attn: Town Manager
PO Box 1056, Wilkesboro, NC 28697

  

 

 

    
home > departments > finance > purchasing and contracts
   
 

PURCHASING AND CONTRACTS

Town's vendor forms, W-9, and Title VI forms must be completed and returned to Accounts Payable prior to ordering, shipping, and performing services.

 

HOW TO DO BUSINESS WITH US

The Town of Wilkesboro encourages and solicits your business. We eagerly await your participation in our endeavor to supply the Town with the "best possible products and services at the best possible prices." The Town Department Heads procure their own purchases and maintains a list of supplies and services procured by his/her departments.   
  

E-VERIFY REQUIREMENTS: 
  • Local Government Purchasing and Contracting Legislative Updates

  • Original 2013 NC Legislation - H786/Session Law 2013-418 - clarify which employers are subject to NC's E-Verify laws.  

  • For more information on federal E-Verify laws, e-verify.   

  • For a list of E-verify FAQs from the UNC School of Government, click here.

 

HISTORICALLY UNDERUTILIZED BUSINESSES:

Effective July 1, 2009, the State of NC passed G.S. 143-128.4 and 143.48.4, which requires all Historically Underutilized Businesses (HUB)/MWBE to register through the NC HUB Office for HUB/MWBE Certification in order to be considered a HUB/MWBE locally. The State's goal is 10% of all bids should be a HUB/MWBE firms that are registered with the State HUB Office.

These firms must be 51% owned, operated, and controlled and the HUB/MWBE Categories include the following:   

  • Minority (Black, Hispanic, Asian American, American Indian) Female Owned

  • Disabled Owner (Owner with a Disability)

  • Disadvantaged (Socially and Economically)

 

TOWN OF WILKESBORO'S TERMS & CONDITIONS:  
  • All invoices should be invoiced and remitted to the “Town of Wilkesboro, Attn: Accounts Payable, PO Box 1056, Wilkesboro, NC 28697.” Please do not send original invoices with deliveries. We accept invoices via mail, fax, or email.

  • The Accounts Payable contact is Mia Brown, Tel: 336-838-3951 X 1003, Fax: 336-838-7616 or email: mbrown@wilkesboronc.org. 

  • We request that your company establish a SINGLE account for the Town as a whole, i.e., no individual accounts by town department or division. The department information should be in the SHIP TO section. If no ship to the section on the invoice(s), indicate which department or employee’s first and last name in the body of the invoice. 

  • All invoices should contain company name, address, telephone and fax numbers, and all items itemized. If the items are not stated by type (i.e. materials, labor, freight, surcharges, taxes, etc.), the invoice will not be processed for payment. Your company will be responsible for contacting us regarding payment. If a contracted price is agreed upon, please attached a copy of the contract to the invoice. 

  • We will gladly accept handwritten invoices if all invoices are legibly written and contain a company heading. If invoices are not legible, we will ask your company to provide a legibly written copy before the payment can be processed.

  • The Town of Wilkesboro uses Purchase Orders numbers (PO #) for ALL payments. Please make sure the PO # is printed clearly on all invoices, packing lists, packages, statements, shipping notices, and any other written correspondence. We are not responsible for any goods delivered without a PO #. (Examples: for the fiscal year July 1, 2021 - June 30, 2022, starts with 22-00001, July 1, 2022 - June 30, 2023 starts with 23-00001, July 1, 2023 - June 30, 2024, starts with 24-00001, and so on.) 

  • If an invoice is received without a PO #, your invoice will not be processed until a PO # is obtained by the seller. The seller shall contact the employee placing order or Department Head for a PO # before mailing the invoice. 

  • Each invoice shall use one PO # only. Invoices will be returned for revising if it contains more than one PO #.

  • Partial deliveries must be indicated on the invoice. Once a PO # is closed, it cannot be re-opened.

  • The Town of Wilkesboro requests that all deliveries be shipped FOB Destination/Prepaid and freight added to the invoice. Please do not invoice freight separately from goods or services.  

  • If purchasing contracts are necessary, please contact the appropriate Department Director or Superintendent for these contract negotiations. Please note that the Town Manager has the final approval on all contracts. Any contracts over $5,000, Town Council approval is needed, and these take place during their monthly board meetings. A schedule of the Town Council meetings can be found at https://wilkesboronc.org/meeting-schedule.

  • The Town of Wilkesboro pays North Carolina sales and use tax. When applicable. these taxes should be stated on your invoice on a separate line from other goods and services. All NC sales tax should be charged to the county where delivery takes place. We are in Wilkes County and our current tax rate is 7.0%.

  • If you are classified as a contractor and report your sales and use tax directly to NC Dept of Revenue, the contractor/vendor invoices are not required to have the sales and use tax stated on a separate line of the invoice. However, your company is required to certify the sales tax has been paid on the Town contract by completing the Sales and Use Tax Reporting Form for each invoice, that is located inside the vendor packet. For more information, please see https://files.nc.gov/ncdor/documents/files/sd-18-1_0.pdf. The contractor/vendor shall indemnify and save harmless the Town from any damages, costs, fees, expenses, or penalties on account of such taxes. The Town of Wilkesboro will only make a payment to the contractor/vendor when this affidavit is completed and returned to us.

  • The Town of Wilkesboro’s payment terms is NET 30 DAYS from the date of Invoice. Payment for goods or services cannot be made from statements or packing lists.

  • E-Verify Requirements - As a condition for payment under this purchase order, Vendor shall: (i) comply with N.C. G.S. 64-25 and (ii) cause each subcontractor hereunder to comply with such requirements.

  • The vendor will indemnify and save harmless the Town from all losses, damages, fees, costs, expenses, fines, and other liabilities resulting from any failure by the vendor or any subcontractor to comply with the E-Verify requirements NC G.S. 143-133.3.

  • Iran Divestment Act - Contractor hereby certifies that the contractor, and all subcontractors, are not on the Iran Final Divestment List (“List”) created by the NC State Treasurer pursuant to NC G.S.147-86.55-69. The contractor shall not utilize any subcontractor that is identified on the List. 

  • Divestment from Companies that Boycott Israel - Contractor certifies that (a) it is not identified on the Israel Boycott List or any other list created by the NC State Treasurer pursuant to NC G.S. 147-86.80 et al, and (b) it will not take any action causing it to appear on any such list during the term of the Contract Agreement.

  • Federal Monies, Federal Grants, or FEMA Related Purchases – All purchases or services that are the result of a declared disaster or federal money must be approved by Town Manager prior to fulfillment to ensure Uniform Guidance is being followed correctly. Links are available below.

  • Title VI of the Civil Rights Act of 1964 - "no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." Town's Title VI policy.

  

LINKS:

The State of NC has registered bidder lists with several state agencies below. The Town of Wilkesboro uses current vendors from these lists. Please consider registering with as many of these lists as possible to help expand your business to other regions of the state.

UNC - School of Government for NC Local Government Purchasing & Contracting

Lookup NC General Statutes 

List of NC's purchasing laws

Lookup NC debarred businesses   

Lookup federal debarred businesses                           

NC Office for Historically Underutilized Businesses (HUB) - HUB certification is required by state and all local governments.

How to get NC HUB Certified

UNC - School of Government for HUB Resources

NC Dept of Transportation DBE Program - certification is required by NC DOT and is different from NC HUB certification.

NC Division of Purchase and Contract                     

NC E-Procurement

NC Interactive Purchasing System                           

NC IT Procurement

NC State Construction Office     

NC Contractor License Search                             

NC State Surplus Property 

NC Industrial Commission - Worker's Commissions Insurance 

UNC - School of Government for Uniform Guidance (Federal Funds)

Uniform Guidance - the full text of 2 CFR Part 200

 

   

  

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P.O. Box 1056 • 203 West Main Street • Wilkesboro, NC 28697 •  336-838-3951 3 3 6 8 3 8 3 9 5 1

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